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Long Term Holiday Planning

Tim Wharfe 20-Apr-2018 14:51:24
Tim Wharfe


The Problem

Planning for vacation over long periods of time can be a difficult task to complete. To achieve a quick and easy calculation of how and where to allow agents to ‘spend’ their vacation time, U-WFM are introducing a calculator that will allow this operation to be completed in record time.

The Calculation

There are various bits of information required to complete this task:

  • Current FTE
  • How many Hours per Week = 1FTE
  • What is the general percentage allowance for vacation over a vacation year
  • Should vacation days be rounded to that of a full-time day shift (8 hours for a 40 hours week)
  • A requirement of agents for each week over the year

U-WFM will then process this information to give an allowance for vacation hours by both week and day.

In the below graph, the percentage distribution of agent requirement is plotted (orange line). What U-WFM will do is flip this line, in effect, showing a mirror image of the requirement (purple line).


The same principle can then be done by day, which will then distribute the weekly hours over individual days. The daily allowance can then be auto imported in to U-WFM’s vacation planner.

The Result

When the overall vacation hours are distributed over the mirror image, what happens is lower vacation allowances are plotted at busy times and higher vacation allowances are planned at quiet times.  Thus helping to balance agents working hours over the year and crucially, to increase Service Level with no cost to the business.

Sign up for our free Long Term Holiday Planning tool



Topics: U-WFM Blog, Holiday, Planner, Vacation, Free Vacation Planner, Vacation Planning, Holiday Planning, Free Holiday Planner